When it comes to teamwork, effective document collaboration can make or break productivity. ONLYOFFICE offers a robust suite of tools that streamline collaborative workflows for teams of all sizes.
From co-authoring documents in real-time to managing complex spreadsheets and PDFs, ONLYOFFICE enables teams to work together seamlessly, whether in the office, in a remote setting, or in a hybrid environment. With its latest release, version 8.2, ONLYOFFICE has introduced collaborative PDF editing along with improved usability features, making it easier than ever to get things done faster.
Document collaboration made easy in real-time
With ONLYOFFICE, teams can co-author documents, spreadsheets, and presentations simultaneously, reducing back-and-forth communication and speeding up project completion.
This flexibility is ideal for distributed teams working on complex projects like marketing proposals or quarterly reports. For example, a marketing manager can edit key sections of a presentation privately in Strict mode, while a designer can simultaneously update slides with visuals in another section.
Streamlined PDF Forms and Collaborative Editing with Version 8.2
One of the most exciting updates introduced in ONLYOFFICE 8.2 is collaborative PDF editing. Unlike many platforms where PDFs are static, ONLYOFFICE allows teams to edit PDFs in real-time, enabling seamless collaboration on forms, contracts, and official documents.
Imagine a legal team is drafting a contract with multiple stakeholders. With collaborative PDF editing, each team member can add comments, make changes, and suggest edits directly on the PDF. The legal advisor can lock down specific sections they are reviewing, while the finance department simultaneously adds payment terms in another section.
The ability to create fillable PDF forms also proves invaluable for HR departments. For example, HR teams can create job application forms that candidates can fill out online, eliminating the need for manual data entry and paper forms.
Sharing made easy with flexible permissions
ONLYOFFICE makes document sharing easy by providing flexible permissions for different roles. Users can decide whether others can view, edit, comment, or review a document, making it ideal for sensitive projects.
You can also share different ranges within a spreadsheet, which is perfect when working with large datasets. For example, an accountant can share only the relevant data from a budget sheet with department heads, ensuring that each person can filter and explore the information independently without interrupting others’ views.
Additionally, teams can restrict copy, download, and print permissions, ensuring that sensitive information stays secure. Public sharing is also available for cases where documents need to be accessible to external partners or clients.
Comment, mention, and communicate within documents
Communication is the core of collaboration, and ONLYOFFICE makes it easy to comment on specific sections of documents and tag teammates using @mentions. This feature is especially useful in fast-moving projects where quick feedback is essential.
For example, during a product launch campaign, a copywriter can mention a marketing lead in a document, asking for feedback on specific product details. The marketing lead gets a notification, goes straight to the relevant section, and provides their input — no need for a long email thread.
To further improve collaboration, ONLYOFFICE offers built-in chat tools and integrates with plugins like Jitsi and Rainbow for audio and video calls. Teams can brainstorm in real-time without switching platforms, ensuring everyone stays focused and aligned.
Track changes, compare versions, and easily manage documents
ONLYOFFICE provides powerful tools for tracking changes and reviewing collaborators’ contributions. Each edit is highlighted, allowing team members to accept or reject changes individually or all at once. This feature ensures transparency in the editing process, making it particularly useful for legal teams or academic researchers reviewing reports and publications.
The version history function keeps track of all revisions, so users can review or revert to previous versions when needed. This provides peace of mind during long-term projects where mistakes or outdated edits may have occurred. Additionally, the platform allows users to compare and combine documents, making it easy to collate multiple drafts or proposals into one coherent file.